Jul 02, 2015 Word allows you to open multiple documents at once as well as view multiple documents at once.What if you make changes to all the open documents and then want to quickly save and close all of them? Easy to do and we’ll show you how.
In today’s article, we want to share you 2 ways to quickly save or close all open Word documents. More often than not, when we are surfing on the Internet, we would like to open multiple web pages at the same time. Things are the same when we are dealing with Word documents. After making revisions or just simply looking through, some of you may bother to save and close them one by one. Then how about learning some cool tricks to save your valuable time? Here are 2 ways you may find useful.
Method 1: Use “Save All” or “Close All” Feature “Save All” and “Close All” are exactly tailored features that Word holds for its users. But things vary when different versions of Word are involved. Case 1: In Word 2003 For users of Word 2003, when you click “File” on toolbar, you can see the “Save” and “Close” features, such as below: However, if you press “Shift” and hold on, then click “File”, you will notice “Save” and “Close” have changed into “Save All” and “Close All” respectively.
Next, you can click either of them to fulfill your task. Case 2: In Word 2007 and Later Versions It’s been universally known that there is a section called Ribbon in Word 2007 and later versions of Word. Meanwhile, the “Save All” and “Close All” features are still available only after you add them to “Quick Access Toolbar”. Here are steps of how you can realize that:.
Firstly, click “File” tab. Secondly, click “Options” to open “Word Options” dialog box. Then click “Quick Access Toolbar” on the left-side column. Next choose “Commands Not in the Ribbon” from the drop-list of “Choose commands from”.
Find and click “Close All”. Then click “Add”. Similarly, find and click “Save All” and click “Add”.
Lastly, click “OK”. Now you can click “Save All” to save all the changes you made in all documents open. When you click “Close All”, you can close them all at once if you’ve saved them.
If not, there will be boxes popping up, asking whether you want to save the change. And you will have to click “Save” for several times before close them off. Method 2: Use VBA Codes You have to know the VBA editor is such a wonderful tool which gets your customized commands done so perfectly and proficiently.
Just open Word first, and press “Alt+ F11”, then you will have the VBA editor open. Go and paste codes there and click “Run”. The mission will be accomplished in a jiffy. Still, we will focus on 3 differentiating situations where the codes will defer a bit from one to another. Situation 1: For Read Only It’s likely that we open many documents just to read and compare.
Thus no modification is made. Then you will need the following codes: Sub CloseAllOpenWordDocuments Word.Application.Documents.Close End Sub Situation 2: Save Documents without Asking The prompting box asking whether you want to save a file can be annoying sometimes. Then following codes are exactly what you will need: Sub SaveAllOpenWordFocuments Word.Application.Documents.Save NoPrompt:=True End Sub And for those newly created documents, you will receive “Save As” window directly, where you can choose the storage location. By the way, if you want to auto save your files, you can go to “File”, then click “Options”. And click “Save” in “Word Options” dialog box. Next you can change the period time for auto save. Situation 3: Close and Save Documents Simultaneously After making the last piece of revision, you need to save and close all open documents.
Now with the bellowing codes, you will be able to accomplish them at once. Sub CloseAndSaveAllOpenWordDocuments Word.Application.Documents.Save NoPrompt:=True Word.Application.Documents.Close End Sub In order to use them the codes easily next time, you may want to add these macros to “Quick Access Toolbar”. For specific steps, please read Cope with Word Collapse No one can be immune to data loss.
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It doesn’t matter that you don’t think Microsoft Word doesn’t matter anymore. It does—for tens, hundreds, thousands of people, Microsoft Word is an every day event. An indispensable tool for getting daily business done. And without it, whether you like it or not, much of what must get done in the world of words wouldn’t, if it weren’t for Word.
What matters most to those users is how it works. Whether it works well. Whether it will get the job done without getting in the way.
What matters to the hundreds of thousands of people who’ve traded up from a PC to a Mac and the tens of thousands of IT professionals who have to support them is whether or not Word on the Mac works in the world they work in. Is it invisible. With few exceptions, is exactly that. Word for Windows and Mac now look substantially the same, although you may find that not all of the Windows’ features are available on your Mac.
As a word processing tool, Word 2016—which, at present, is only available as part of an Office 365 subscription—hasn’t changed much since its last major release as. (Students, parents, and teachers may be able to get Office for free or cheap. Check out ) How you create, edit, and style text remains the same as it ever was. What you may notice is that Word now supports some Mac OS-only features such as full screen mode, multi-touch gestures, and retina graphics. Microsoft has also added some Mac-only features of its own, including a Smart Lookup feature that integrates Bing searches and other contextually relevant information from the web when you use the tool on selected text. All of the Office products also include something that Microsoft now refers to as the Task Pane, which, for my money, is an awful lot like Office’s old Floating Palettes, without the floating. In short, the Task Pane provides an easy way for you to make quick formatting changes to text and other document elements without having to rely on a menu or Ribbon element.
Need a little more detail on that word or concept? Word’s Smart Lookup pulls in more details from the Web. Over the past several years Microsoft has undertaken a massive redesign of its Office products for Mac and iOS. These updates have streamlined the look and feel of Office apps, making them more like their Windows versions, but with what I find to be a far less cluttered look and feel. In fact, the new Mac version is as clean as Word on the iPad, which is an excellent app, and it also has some of the same limitations. The upside to this sameness is that, whether you’re working on a PC at your office, your iPad on the train, or your Mac at home, you’ll find the tools you need in substantially the same places.
A simple click on the current editing tab hides the Ribbon and gives you more room for words. While there is an essential “sameness” to all these apps, you will still find that some features found in the Windows version are nowhere to be found on the Mac.
For example, the option to add a pop-up calendar to a table—a feature you’ll find in the Windows version—isn’t available on the Mac. But.if you use your Mac to add a properly formatted date to a document with a table including that feature, the field will retain the calendar option when you open it again on a PC.
This raises an important point: Word for Mac is top-notch when it comes to collaborative work. This is obvious when it comes to basic document editing. Email a document to someone, have them make changes, and send it back to you. If they’re using the current version of Word on the device they edit with, the transition is seamless. But, better yet, share your document using, or a, and you can have dozens of people working on the same document at the same time, each without interfering with the other’s changes.
Word’s collaborative tools also include threaded comments, so you can see and interact with others within the comments on a document. Word 2016 offers excellent collaboration features with tools for resolving conflicts for edits in the same part of a document. Word 2016 isn’t without disappointments, but they are by no means deal killers. Word takes no advantage of Apple’s Autosave and Versions features. So you’re stuck with what now seems like a vestige of some ancient past. Have a power failure?
Dog step on your power strip? You’re relegated to the weeping and gnashing of teeth you no longer expect when bad things happen and you have unsaved changes in a document. This also seems to be tied to Word’s collaboration features, which, while excellent, are not as dynamic as I’d like them to be. If you’re editing a document while someone else is also making changes, you don’t see their changes until both they and you save the document. (Compare this with Pages, which updates changes almost as soon as they’re made, no matter who is editing the document.) Finally, Word doesn’t support Yosemite’s option to rename and/or move a document using the menu in the document’s title bar.
Word 2016 doesn’t support Yosemite’s Autosave features, so you can forget about the power going out and your unsaved changes still being in your document. Bottom line Microsoft Word 2016 is an excellent update to what is, for most users, an important business tool.
Changes to the program’s user interface make it easy for anyone to bounce from Word on a Mac to Word on any other platform with a minimal transitional curve. Word’s collaboration features make it possible for business users to work on the computing platform of their choosing without making significant sacrifices. While the program doesn’t support some of Yosemite’s more important, user friendly, and bacon-saving features—such as Autosave—the overall user experience is superb. In short, Microsoft Word gets the job done without getting in the way, If Word is your primary tool for getting work done with words, run, don’t walk to upgrade to Word 2016.